Visitor Management for Better Security monitors the number of visitors who enter your office. This includes vendors, customers and personal visits from employees, and candidates to be interviewed. Traditional methods of recording visitors, including noting their details or using an Excel sheet to record the information, are needed. In the end, the options you choose to use aren’t able to provide quick access to information, especially when you want to find visitors who visited several weeks or months back.
The visitor management software is easier to access and records all information in a way that is easy to access without the need to sort through piles of papers. Using cutting-edge technologies like IDs that allow access to the premises, A visitor management system app can help you keep track of each visitor’s activities.
Features of visitor management system app
Visitors’ management systems can provide solutions to various issues businesses face regarding their access and identity management systems for access and identity management. Here are some major features and advantages of visitor management system apps that could make them the most effective visitor management system app available on the market.
Convenience
It is easy to welcome visitors and monitor their entry. The absence of paperwork and lengthy lines allows for a smooth and seamless procedure, making it simpler for visitors to visit your workplace. The responsibility for inviting guests to the office and approving them is on the host or employee, reducing the burden on receptionists.
There are numerous ways to make contactless registrations for visitors and add convenience.
Flexible Visitor Registration
There are a variety of options for visitors to sign up. The company could send invitations to the person before the visit, and employees may also send invitations to guests.
They can sign up or ask to get a pass via their mobile phone. They can also sign up on the “Visitor Pass” window on the official website.
Visitors who walk in can register on their mobile devices by scanning the QR codes at reception. You can register yourself on the tablet for self-registration at the reception desk, or the receptionist will enrol them in the Reception module on the computer.
The variety of options is a fantastic choice for establishments.
Operational Efficiency and Reports
Visitors management systems provide an efficient way to monitor visitors and give the building administrator access to analytics and comprehensive access reports. It also allows for an unlimited amount of transactions and users. Their efficiency is evident in their seamless access management system.
The building manager can have real-time access to analytics and the ability to design access rules. They can also create comprehensive access reports based on pertinent variables, modify the reports, and create reports in Excel or PDF formats.
Simple, Cost-Efficient Hardware
The biggest issue with the standard method is the need to go through old information to identify a specific user. This is time-consuming, takes effort, and could cause more expense.
VMS is a visitor management software that makes it easier to manage the process of managing visitors. VMS has a tablet equipped with a self-registration, and the desktop has registration modules. It is inexpensive and efficient and has practical requirements for a reasonable price. All you need to set up this self-registration system is a tablet running 2GB of RAM, a front camera, and an operating platform that is Android 8 or above.
In addition to these features, The visitor management system app adheres to several guidelines that improve its performance.
- The entry of guests is not permitted without the property manager’s permission.
- The building manager sets the rules and the levels of access that are susceptible to change depending on the current situation.
- The identity of each visitor is recorded, and these records are made available to the building’s manager. They can be checked whenever needed.
Visitor management system app and Better Security
An automated visitor system can have a significant impact on the security and safety of an organization. If you manage visitors by hand entry and exit, it is possible for mistakes and proxies, which could result in unauthorized access to crucial information.
A visitor management system app like the one offered assures every visitor is tracked. Visitors are usually invited by the business or an employee or are properly verified at the entry point using valid identity documents. In addition, visitors can register themselves on the company’s website or by using the tablet for self-registration in the office, which ensures that there are no fraudulent or unauthorized visitors being entertained.
These are the security features of the visitor management system apps that offer greater security and safety for your company.
* Controlled Access and Pre-Verified Identity
For the best security, access for visitors is granted only after verifying their identity. This is achieved through real-time phone number verification using OTP scanning, saving identity documents, and taking images. Beyond that hosts, they can accept or refuse the invitation.
* QR-Code Based Entry
An authorized visitor is given an SMS with a QR code on their mobile if they accept an invite from the business or an employee. The tablet can read the QR code at the reception desk to obtain all pertinent information about the visiting person. It includes the visitor’s name, address, phone number, identification documents, photo and host’s address. The host is now able to either accept or deny the visit.
If the visitor doesn’t possess a smartphone and is not registered, they can use the self-registration tablet/Reception Module and print their tamperproof QR code pass.
* Emergency Response System
This visitor control system has an integrated emergency response system that is helpful when a security breach or emergency could arise.
* Real-Time Visibility of Visitor Activity
The exits and entries of visitors are continuously monitored and updated. Live access to data.
* Restricted Access
Access to the workspace is restricted and secured by using various parameters to confirm the authenticity of visitors. It is also possible to prevent unwanted visitors from accessing your workspace. This helps to keep the security of your workspace.
Here are a few ways your visitor management software will enhance security for your company. It is cost-effective and allows you to invite easily and screen visitors, store pertinent information and retrieve it at any time. The security features offered by visitor management systems make them among the top alternatives for enhancing security measures.
